First and foremost, you have to make yourself acquainted with the institution you are applying for funding from, and what they expect from the applicant. There are often individual application guides for each process. If you are in doubt over specific issues, contact the institution in question.
Use high quality images! The images are often the most important part of the provided material, especially when it comes to paintings. When documenting your works with a digital camera, make sure to do your works justice as best you can. A main rule is to avoid any disturbing elements in the picture frame. Remember checking the white balance, and set it if needed. Also, beware of the amount of exposure and colour balance. If you do not have access to software as Adobe Lightroom or Photoshop to do this job, you can find cost free alternatives e.g. GIMP.
Use clear comprehensive language! Some applicants write convoluted when describing their art production. An application text does not need to capture the complexity of the project, but should rather aim at making the reader able to form a picture of what it is that you want to accomplish. You can start by asking yourself questions like for instance: What does the process aim to create? How are you going to proceed? When it comes to abstract reflections on art, there is no need to go too much in depth. Keep away from unnecessary use of academic theory and usage of elitist vocabulary and conventions, what is referred to as "international art english”. The main reason for avoiding this is that the jurors often have a lot of text to read through, and they have limited resources to follow reflective reasonings. The text should not exceed one A4 page.
The formal qualities of the text should so that it is easy to read, i.e that it should have serifs e.g. Times New Roman, and be in 12 pt. It should also have some distance between lines and chapters with separated paragraphs.
Keep art and funding application texts separate! If you are working with conceptual art, describe the project without making the application text conceptual itself. If your are working interdisciplinary and/or relate your practice to other media or disciplines, describe this in a simple and descriptive way, despite any inclination that it does not do the art works full justice. Describe the context of your work, how and where you aim to display them.
Let the relationship between text and image become clear. Remember that the text is supposed to support your works of art, not the other way around. If you have applied for funding from the same institution earlier, you should change both the images and the text. Committee members may remember your material from earlier assessments, any you may risk losing support.
Résumé (CV) is normally a part of the application material. The résumé normally contains relevant educucation, projects, solo and group shows, both past and future. It may also contain commissioned work, public art projects, and a comprehensive list of previously received grants and endowments as well as referenced articles. The résumé should be brief and precise. If you have a lengthy résumé, make a summary where you focus on the highlights of your carriere, and the most recent years. You can also give a short description of what you are interested by in your artistic prectice, but remember to avoid excessive use of references and a poetic vocabulary.